A student may request a reduced course load (RCL) if they meet the criteria outlined by immigration regulations. Acceptable reasons are listed below. A request must be supported by a student’s academic adviser and pre-approved by ISSS before it takes affect. Dropping below a full course of study without PRIOR approval from ISSS results in a loss of legal status and the loss of both on and off campus employment eligibility.
The ISSS Reduced Course Load process is separate from the University’s 13-credit policy. The 13-credit policy for undergradute students impacts your tuition rates. The ISSS RCL application allows a student to keep their legal status while registering for a reduced course load. Undergraduate degree-seeking students must, likely, submit both applications.
Steps for Requesting a Reduced Course Load
Discuss your situation with your academic adviser BEFORE submitting an RCL. Your academic adviser cannot approve your request before having this discussion. Failure to contact your adviser may cause serious delays in processing your request. A student should request an RCL only one time per semester.
Complete your registration before submitting the RCL request.
After you submit your online RCL request, your academic adviser will automatically be sent an email asking him/her to submit an electronic recommendation. If your adviser does not receive the email, ask him/her to check their Spam folder. The email will come directly from ISSS with the subject line: "Reduced Course Load Application - Action Required".
Based on your adviser’s recommendation, ISSS will either approve or deny your request. You will receive an email notifying you of the final decision.
If you select reason #3 (Medical Reason), a recommendation from your academic adviser is not required. Instead, complete the online RCL form and bring supporting letter from a licensed medical doctor, doctor of osteopathy, or clinical psychologist during walk-in hours or a scheduled appointment. If the letter is acceptable, ISSS will approve your request.
If there are changes to your situation after you have submitted an RCL request, please contact ISSS.
Acceptable Reasons For A Reduced Course Load
Final Semester and Less than a Full Course Load is Needed to Complete Student's Program of Study
For undergraduate and Master's level students in coursework only and Plan C programs who need less than a full-course load to graduate in the specified term.
Students must be registered for at least one in-person course during their final semester.
Students must be registered for all their remaining required coursework at the University of Minnesota during the specified semester.
Students with a academic difficulty RCL are not eligible to register concurrently at another university or community college unless they are pre-approved by an ISSS adviser for extenuating circumstances.
Academic Difficulty due to:
Improper course level placement
Initial difficulty with English language or reading requirements
Unfamiliarity with U.S. teaching methods
If a student fears the possibility of doing poorly in a course but their situation is not reflected by one of the 3 reasons listed above, they are not eligible for a RCL based on academic difficulty.
Academic difficulty may be used one time (one semester) per degree level
Students must maintain half-time enrollment (at least 3 credits for graduate and 6 for undergraduate students) during the semester of reduced course load.
Limited to 12 months of reduced course load per degree level.
Requires a supporting letter from a licensed medical doctor, doctor of osteopathy, or clinical psychologist. The letter does not need to state the specific medical condition, but must indicate that the condition requires less than full-time enrollment.
Participating in either a Full-Time Required Internship, or a Full-Time Co-Op
Requires evidence that the internship is a requirement of the program, or documentation that the student is participating in a co-op program.
Students in an academic program requiring a full-time internship need to provide to ISSS documented evidence indicating employment is required for degree completion.
Students who participate in a co-op program need to provide ISSS with documented evidence of co-op approval from your college or academic department.
Either Working on Thesis or Dissertation or Preparing for Preliminary Examinations
For graduate students who have completed required coursework.
Conducting Full-Time Research Overseas for Degree Program
For graduate students who must depart the U.S. to conduct full-time research
ISSS recommends that students bring with them a letter from their academic adviser indicating they will be engaged in full-time research while outside the U.S.
For students who will be full-time but their credits will not appear on their UMN record at the start of semester
Students must complete the ISSS Departure Form and obtain a letter from their academic advisor authorizing that they will be engaged in a full-time study abroad program that meets their degree requirements.
Reasons Unacceptable for a Reduced Course Load
Medical illness of family member
Child care issues
Preparing for GMAT, GRE, CPA, or similar exams
Suspension from academic program
Working on incompletes from a previous semester
Failure to Enroll Full-Time Without an Approved Reduced Course Load