Scholars Without Appointments

The following information is taken from a document created by Human Resources called, “The Student Exchange & Visa Information System.”

Access to UMN Privileges

University privileges such as email and internet accounts, U Card privileges, building access, and library services are automatically provided, free of charge, to officially appointed faculty and staff of the University.

Departments may “sponsor” services for J-1 Visitors, as long as that individual provides a service/function that directly impacts University students, faculty, or staff). The sponsored services are available at cost to the departments. These costs are listed below:

Email/Internet Accounts (x.500)

Cost: $100 – annual fee for each sponsored account or $4 set up fee plus $8 monthly

U Card

Cost: $12 – one time fee; $15 replacement fee

Building Access

There are two ways of acquiring building access: the key swipe or building/department keys. Both circumstances require a PS ID. Departments should determine the appropriate level of access before making a key request.

Key Swipe

Used for those buildings/departments that require a key card. The department should contact “Card Access Support” in Facilities Management to request this type of access. Normally, access codes are attached to a person’s U Card.

Cost: None


​​​​​​​Each building has a “key controller” who will approve and issue keys. Departments should contact their building’s “key controller” to make such a request. Contact Facilities Management for names of key controllers.

Cost: Cost of making the keys

Library Access

Cost: With letter from department, free on-site service is available (checkout books, recalls, access to some databases.) Online access is limited.

Metro Pass


​​​​​​​Eligibility: Working at least 20 hrs/wk, has a U Card, and is set up for the payroll deduction.

Student U-Pass

Eligibility: Registered for at least 1 credit, has paid the $10 transportation fee, and has a U Card. 95xx job titles are eligible only if they work more than 30hrs/week.

Last updated: July 12, 2021