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Payroll Documents - Social Security Number

A Social Security Number (SSN) is a permanent nine-digit identification number/card issued by the United States Government. It is used primarily for taxing income in order to provide retirement and medical benefits. For tax purposes, anyone receiving income must provide a Social Sexcurity number to their U.S. employer.

Important Note:

It is important that you protect your Social Security number as criminals can use this information to pretend to be you (a crime called "identity theft" that can cause significant long-term problems for victims). Do not carry your Social Security card or your Social Security number with you. Once you receive your card, memorize your number and store the card in a secure place.

Do not tell others your SSN unless it is absolutely required.

Frequently Asked Questions

Who Is Eligible for a Social Security Number?

  • F–1 Students must have a job offer to apply for an SSN.
  • F–2 Dependents may not work in the U.S., and they, therefore, do not qualify for an SSN. The Social Security Administration will not accept their applications.
  • J-1 Students must have an employment authorization letter from their J–1 sponsor (see below).
  • J–1 Scholars are automatically eligible for an SSN.
  • J–2 Dependents may apply for SNN only if they secure work permission (and get an Employment Authorization Document) through USCIS. Talk to ISSS about how to do this.
  • H–1B Employees are automatically eligible for an SSN.
  • H–4 Dependents may work in special circumstances. More information is available in the H-1B portion of our website.

All F-2 , J-2 and H-4 Dependents who do not qualify for a Social Security number can obtain an Individual Taxpayer Identification Number (ITIN). The ITIN is an identification number that can be used for tax filing or some other specific legal purpose.

How Do I Apply for a U.S. Social Security Number?

To obtain a Social Security number, you must apply in person at the local Social Security Administration office. Follow the procedures below depending upon your type of non-immigrant status. The name you put on your Social Security application needs to match the name you have on your I-20/ DS-2019/ I-797, your passport, your I-94 card, and your University of Minnesota records.

When Should I Apply Social Security Number?

Your application cannot be processed if:

  • Your on-campus or CPT work begins more than 30 days from your application date, or
  • The employment start date on your work permit from the DHS (Form I-766) is a future date.

If you are a new student starting at the University of Minnesota, it is important that you consider the following information to ensure you travel to the SSA office at a time when your request can be processed.

  • New Students: You should wait at least 10 days after you register for classes and update your address in MyU to go to the SSA office. The SSA must be able to verify your Port of Entry record and UMN course registration in SEVIS, and it can take 10 days for the information to be available in their system. Your request will be denied if you go to the office before this information has been fully processed in SEVIS.
  • SEVIS Transfer Students (Students who are having their SEVIS record transferred from another institution in the U.S.): You will need to present your Transfer Completed I-20 at the SSA, so you should not go to the SSA until you have this document.

Where Do I Go to Apply for Social Security Number?

Social Security Administration Office

1811 Chicago Avenue, Suite 2, Minneapolis

Office hours: 9:00 a.m. to 4:00 p.m., Monday through Friday.
Phone: 800–772–1213. Website: www.ssa.gov

What Do I Need to Bring With Me to Apply for a Social Security Number?

Standard Documents

You must show the following documents to complete an application:

  • Valid Passport
  • Valid I-94 record or card
  • I-20, DS-2019 or I-797 Approval Notice

Additional Materials (depending on your status)

  • F–1 Students with Graduate Assistantships or On-Campus Hourly Jobs: In addition to the above, F–1 students need proof of a job or a job offer (from the hiring department) and verification of employment from a Designated School Official (DSO) in ISSS. You must have your Employing Department download and print the form letter “Verification of F-1 Student’s On-campus Job” on department letterhead and fill out Section 1. You must then bring the form to ISSS so a DSO can complete Section 2. Please be aware that the SSA will not accept your letter if it is not printed on department letterhead, if it has an electronic signature, or if it does not have a DSO's signature in Section 2.
  • F–1 Students with an Employment Authorization Document: Under certain circumstances, F-1 students can obtain an Employment Authorization Document (EAD) that permits them to work off-campus. In most cases, F-1 students with an EAD are on Optional Practical Training. F-1 students who have an EAD need to submit the standard documents listed above, and they should show their EAD when they apply. No employer letter is necessary. No DSO letter is necessary.
  • F-1 Students on Curricular Practical Training: All F-1 students need to submit the standard documents listed above. The I–20 must be properly endorsed with DSO authorization for CPT on page 3. No employer letter is necessary, but a copy of an offer letter may be helpful.
  • J–1 Students Sponsored by University of Minnesota: J-1 students with “University of Minnesota” listed in Item 2 of their DS-2019 must go to ISSS in 190 Humphrey Center and request a “J-1 employment authorization letter” verifying your full-time enrollment and employment authorization at the U of Minnesota. J-1 students must submit this letter in addition to the standard documents listed above.
  • J–1 Students Not Sponsored by University of Minnesota: J-1 students with a sponsor other than “University of Minnesota” in Item 2 of their DS-2019 must get an employment authorization letter from their official sponsor. J–1 students must submit this letter in addition to the standard documents listed above.
  • J–2 Dependents: All J-2 Dependents need to need to submit the standard documents listed above, and should show their EAD when they apply.

What Do I Do Next If I Will Work On-Campus?

All new employees at the University of Minnesota must complete an I-9 Form at Payroll services on or before their first day of employment. If you have not already, review the process to ensure you will complete all of the necessary steps.

Once you receive your Social Security card and number in the mail, bring your Social Security Number to your unitÕs Human Resources office. It must be entered in the UMNÕs Human Resources and I-9 system.

If you are eligible for tax treaty benefits, you must make another appointment with Payroll Services to complete your tax treaty paperwork once you receive your Social Security Number. You will not be able to take advantage of any tax benefits until you report your SSN and complete this second appointment.

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