University of Minnesota
University of Minnesota

Payroll Documents - I-9 Form

COVID-19 Update:

For individuals starting employment at the University of Minnesota, please review the Office of Human Resource's website. Due to the COVID-19 pandemic, the responsibility for the completion of the Form I-9 employment eligibility process has moved to the employing college department, or administrative unit.  This change became effective on October 26, 2020.

The Form I-9 is a Department of Homeland Security (DHS) form for Employment Eligibility Verification. All individuals employed in the United States must complete a Form I-9 either on paper or online. The I-9 verifies the individual’s employment eligibility to work in the United States and salary cannot be paid until the I-9 has been satisfied.

The University of Minnesota requires that all new employees complete your I-9 and present the necessary documents ON OR BEFORE your first day of employment. You will not be able to begin work until this paperwork is completed.

The University of Minnesota uses the online version of the Form I-9 and e-Verify to satisfy the regulations.


  1. Consult with your department to confirm your position. The Human Resources/I-9 Administrator for your department will provide you with instructions for beginning your I-9 paperwork.
  2. Bring the following documents with you when you meet with the HR representative in your department.
    • Passport
    • I-94 record or U.S. admission stamp (in passport)
    • I-20, DS-2019, or I-797 Approval Notice
    • EAD (Employment Authorization Document) if you are on F-1 Optional Practical Training or on J-2 status with work authorization
    • If you have a Social Security Number (SSN): You should know your SSN; it is needed for the I-9 paperwork.
    • If you do not have a Social Security Number (SSN): You may complete the I-9 before being issued an SSN. Once you receive an SSN, you must provide this number to your department’s HR/I-9 Administrator so that it can be entered into the PeopleSoft and I-9 Express systems. Employees who are eligible for a tax treaty must also provide the SSN  to take advantage of the tax treaty (appointment required).

      You must go to the Social Security Administration to obtain a SSN. Review our information about applying for a Social Security Number to learn more about how to apply including when you can apply. Your application will be deined if you apply too early.

F-1 and J-1 Visa Status Holders: The University of Minnesota is an e-Verify employer. You must have an active SEVIS record for this system. If you are a new student, you must be registered to activate your SEVIS record.

F-1 and J-1 Transfer Students: If you are transferring to the University of Minnesota from another institution in the U.S., you will not be able to have an I-9 processed until you receive your University of Minnesota I-20/DS-2019 complete your ISSS Check-In and satisfy your other new student requirements.

For more information, please see the University Payroll Administration website.