University of Minnesota
University of Minnesota
http://www.umn.edu/
612-625-5000

H-1B &
Permanent Residence


Obtaining/Extending Status

Instructions for Department

As the office designated to handle visa issues for the U of MN, ISSS works with department representatives to prepare employment-based visa petitions. The Department Administrative Contact is our primary point of contact, and is responsible for facilitating the application process with the prospective employee. Administrators who are unfamiliar with the H-1B process are encouraged to review the "Hiring an H-1B Employee: The Basics" Moodle training course.

H-1B Employee’s Role

See your role in the application process.

Department Administrative Contact

This process can be used for both new and continuing H-1B applications:

  1. Consult ISSS or refer to the Visa Options for Employment Eligibility chart to determine whether H-1B is the appropriate visa status.
  2. Read the H-1B website, especially the H-1B Processing Times, which includes an explanation that the $1,225 Premium Processing fee may be required at any time. If transferring H-1B status from another employer, see additional information.
  3. Collect the following information from the employee (this will be required for step #4):
    • Complete passport name
    • Gender
    • Email address
    • Phone number and address
    • Date of birth
    • Country of citizenship
    • Basis for H-1B Classification (new, extension, transfer, etc.)
    • Current immigration status and expiration date
    • Proposed H-1B start date and proposed job title with the University of Minnesota
    • Employee’s travel plans
    • If dependents are in the U.S. and need H-4 status, provide passport name, relation and gender of dependent(s)
  4. Complete the INSZoom* Employee Intake Information questionnaire. This must be completed by the Department Administrative Contact.
    • Complete both the “Principal Applicant’s Information” and “Department Information” pages.
    • If you are initiating an E-3 or O-1 application rather than H-1B, indicate this in the “Notes/Comments to ISSS” section.
    • After entering notes/comments (if applicable), select the “Click Here to Submit” button. If you don’t, ISSS will not be notified of your submission.
  5. ISSS will assign a case type and will send separate “H-1B Starter Kit” emails to the Department Administrative Contact and the employee. The case type determines which documents are required and what to do upon approval of the application. Please contact ISSS if you do not receive a starter kit email within 2-3 days.
  6. The Department Administrative Contact and the employee complete their respective questionnaires and submit them online to ISSS.
    • The system allows 15 days for completion of the questionnaires. Contact us if you need additional time.
    • To keep a copy of a completed questionnaire, print it before hitting the submit button.
    • An I-539 questionnaire will be included for employees with dependents in the U.S. needing H-4 status. ISSS will later prepare the Form I-539, then email it to the employee with instructions to print it, have it signed by the primary dependent, and return it to ISSS.
  7. The Department Administrative Contact collects the required documents from the employee and submits all case documents at the same time to: 
  8. H-1B Case Manager
    International Student and Scholar Services
    University of Minnesota
    190 Hubert H. Humphrey School 
    301 19th Ave. South
    Minneapolis, Minnesota 55455

  9. ISSS prepares the application after receiving the completed questionnaires and required documents. If documentation is missing or questions arise, ISSS will email the Department Administrative Contact and/or the employee.
  10. ISSS emails a Notice to Employees (and instructions) to the Department Administrative Contact for posting.
  11. ISSS emails the Department Administrative Contact and the employee when the application is sent to USCIS. At this point, the $1,100 ISSS Administrative Fee is charged to the Department EFS account.
  12. ISSS emails the Department Administrative Contact and the employee when the USCIS receipt arrives. ISSS will provide the receipt number for tracking case status online with USCIS.
  13. ISSS notifies the Department Administrative Contact when the H-1B Approval Notice arrives. These documents must be picked up at ISSS and given to the employee. Detailed instructions vary depending on case type.
  14. If the employee is not in the United States, he/she must apply for a visa.
  15. The employee must present the H-1B Approval Notice to payroll to 
    complete a Form I-9.

INSZoom System Information

 

GPS